Important Forms 

• Admin Policy - Chapter 200.61
• Declaration of Hours Worked FY 25-26 (For temps that started work on or after 07/01/2025)
  • Temporary Staffing Agency employees must complete this form annually
• Statement of CalPERS Membership Status
• FY 25-26 Hours Tracking Spreadsheet Template
• Temporary Agency Policy - At a Glance Flyer

Planning to use a temp agency employee in your department? Make sure you've completed the necessary paperwork with HR!

A week prior to a temp's first day of work...

E-mail the HR Benefits Division at benefits@fairfield.ca.gov informing us of your intent to hire a temp. Provide the following information in your e-mail:

• Name
• Start date
• Job title
• Temporary agency

Attach the Statement of CalPERS Membership Status Form and the Part-Time Temporary Agency Declaration of Hours Worked Form completed by the temp.

HR will review the documentation and will confirm whether the department is allowed to proceed with hiring.

After the temp begins work, departments must...

Maintain close track of their temps' hours worked so that they do not exceed 999 hours worked in a fiscal year, as outlined in Chapter 200.61 of the Admin Policy. Need help with a tracking template? Click here!

Once a temp reaches 960 hours worked, a notification must be sent to HR.

FAQ's

What happens if a temp exceeds 999 hours worked in a fiscal year?

Call the HR Main Line at 707-428-7394 immediately. You may also send an e-mail to benefits@fairfield.ca.gov.

What if we are looking to re-hire a temp we've used previously (in the same fiscal year)?

The temp must still fill out a Statement of CalPERS Membership Status and Declaration of Hours Worked form. If the temp will work again in the same fiscal year as a prior City temp assignment, a hours worked count from their previous assignment(s) must also be given to HR before the temp can start.