Welcome to your one-stop destination for contract templates! The templates are regularly revised to adhere to legal standards and comply with federal and state regulations. Please make sure to consistently obtain the most up-to-date template from this webpage. We appreciate your cooperation in adhering to the standards for our city.

Payment Compliance Industry (PCI) Compliance

The City accepts credit cards as a form of payment. We are required to follow the Payment Card Industry (PCI) Standards for our own network and are required to validate that our vendors are following the federal and state procedures. There are requirements around the setup of network architecture, cyber security, access to data specific to credit card holders, and transactional data. Additionally, for any data breach, there are credit monitoring and notification requirements. We need our vendors to be held responsible for compliance by requiring them to submit an “Attestation of Compliance” (AOC) certificate annually.

Please use the template for the PCI Compliance as a contract exhibit / appendix if your department anticipates using credit cards as a form of transaction and vendor is going to accept payments on behalf of the city for transactions and processing. IT department will need to review Cybersecurity reports known as SOC2 report from the vendor.

Some examples of contracts where you’ll need to include this appendix:

• ActiveNet for Parks and Rec
• EV Charging Stations for PW
• Finance and Water Utility Systems
• Adding devices such as Square, Clover, and other similar devices which can be used in the field to accept credit cards for events by Parks or Inspections by Fire, etc.

Non-Disclosure Agreement / Mutual Non-Disclosure Agreement

The City shares data and reviews various confidential reports from the vendors. Please use the template for the Non-Disclosure Agreement as a contract exhibit / appendix in the following situations:

• Department is planning on sharing data with other entities such as Utilities wants to share GIS layer data with other entities (PW)
• IT needs to review SOC2 report from the vendor prior to department selecting the vendor
  • Department is selecting, replacing, or updating existing software
  • Department plans on using Credit Cards

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City Purchasing Policy

Purchasing Flow Chart